Find out more about CES

Welcome to CES

Your step-by-step guide to joining the CES team

Welcome video site.mp4

Let's get started

We’re thrilled to have you join the CES team! This step-by-step guide will help you complete all the required paperwork, checks, and training as part of our safer recruitment process.

Please make sure to follow the steps in order and complete them promptly so you’re ready to go on your first day.

If you have any questions along the way, your line manager is always here to help.

Step 1 - Documents for the finance team

Employee Starter Form

As a new employee, we collect your personal information to set you up on payroll and to make sure we can reach your next of kin if there’s ever an emergency at work.

2. HMRC Starter Checklist

The finance team needs this information to set you up with the correct tax code in our payroll system. Completing this form ensures everything is set up accurately and helps prevent issues later on.

HMRC Tax Explained videos

Videos from HMRC explaining tax codes and how to complete this form

3. Staff Declaration Form

The staff declaration form helps us confirm that you feel physically and mentally able to perform your role, and that there’s nothing that would stop you from working safely and confidently with children.

Passport and Right to Work code

At your interview, your line manager should have taken a copy of your passport. If you have a right-to-work code for the UK, you should have provided this as well. If you haven’t shared these documents yet, please reach out to your line manager before moving on to the next step.

Signed Contract

Your line manager should have sent you your contract, which includes your start date, salary, and outlines your responsibilities and entitlements as a CES employee.

Make sure to sign it and send it back to your line manager before moving on to the next step.

Step 2 - Disclosure and Barring Service (DBS check)

DBS video.mp4

We do a DBS check to help keep our students and staff safe. It shows whether someone has a criminal record or is barred from working with these groups, so we can make sure we’re hiring safely.

You won’t be able to start work until your DBS check is cleared, so it’s important to get it started as soon as possible.

This video will guide you through the process and help you complete the online form correctly.

You don't need to do anything until your manager initiates the process and you receive the form to complete from Civil & Corporate, the external company CES uses to process the DBS applications.

Step 1 - Complete the online form

Step 2 - Provide the original documents for identification to your line manager

See our DBS page for the document options

Step 3 Wait for your DBS to process

Step 4 - When you receive the certificate, show it to your line manager.

Step 5 - Optional

Add your certificate to the Update Service

See our DBS page to find out more

Step 3 - Employee References

As part of our safer recruitment policy, we require two references for every employee. These should ideally come from previous employers, but if that isn’t possible, a personal reference may be accepted.

Click on the icon to provide the contact details for your references.

Step 4 - Online Training

All CES staff are required to complete two online courses: the Accreditation UK Safeguarding course and the Government Prevent Awareness course. These courses help ensure everyone understands the guidelines, policies, and procedures needed to keep our students safe while they are in the UK and under our care.

Safeguarding

The British Council online Safeguarding courses are a self-paced guides designed to help you feel confident in your new role. It covers the essentials of student welfare—from spotting the signs of concern to knowing exactly how to handle and report a sensitive situation specific to your role.

Through real-life scenarios you’ll actually encounter in the school, you’ll learn how to keep our students safe while protecting yourself as a professional.

Click on the link and select the course for your role at CES.

Safeguarding Training

When you have completed the training, email your line manager the documents to show completion of the course.

Prevent Awareness

Prevent Awareness Training is an essential part of your induction and a key tool for student safeguarding. Since we work with a global community, it’s important to stay alert to the risks of radicalisation. This course gives you the confidence to Notice, Check, and Share—helping you identify concerning behaviours and follow the right steps to keep our students and school community safe.

Click on the link and follow the steps to complete the Awareness Course.

GovUK Prevent Awareness Course

When you have completed the training, email your line manager your certificate of completion.

EnglishUK Activity Leader Staff Training

To help you hit the ground running, all new Activity Leaders need to complete one extra piece of online training.

Just click the link below and scroll down to find your step-by-step instructions and the training link.

New Activity Leader Training

Step 5 - CES Policies & Handbooks

Companies need policies so everyone knows what’s expected and how things should work. They keep people safe, make sure things are fair, and help the business run smoothly.

Basically, policies stop confusion and make sure everyone’s on the same page.

Below are the key documents you need to read before starting your role at CES. Click on each icon to access the document.

Once you’ve gone through them, complete the declaration form to confirm you’ve read and understood everything.

You also need to know where to find all the other policies and documents relevant to your job at CES should you ever need them. You can read about the policies and find the links here Handbooks & Policies

Remember if you have any questions or you need advice on a policy you can ask your line manager for help.