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Welcome to CES

Your step-by-step guide to joining the CES team

Welcome video site.mp4

Let's get started

We’re thrilled to have you join the CES team! This step-by-step guide will help you complete all the required paperwork, checks, and training as part of our safer recruitment process.

Please make sure to follow the steps in order and complete them promptly so you’re ready to go on your first day.

If you have any questions along the way, your line manager is always here to help.

Step 1 - Documents for the finance team

Employee Starter Form

As a new employee, we collect your personal information to set you up on payroll and to make sure we can reach your next of kin if there’s ever an emergency at work.

HMRC Starter Checklist

The finance team needs this information to set you up with the correct tax code in our payroll system. Completing this form ensures everything is set up accurately and helps prevent issues later on.

HMRC Tax Explained videos

Videos from HMRC explaining tax codes and how to complete this form

Staff Declaration Form

The staff declaration form helps us confirm that you feel physically and mentally able to perform your role, and that there’s nothing that would stop you from working safely and confidently with children.

Passport and Right to Work code

At your interview, your line manager should have taken a copy of your passport. If you have a right-to-work code for the UK, you should have provided this as well. If you haven’t shared these documents yet, please reach out to your line manager before moving on to the next step.

Signed Contract

Your line manager should have sent you your contract, which includes your start date, salary, and outlines your responsibilities and entitlements as a CES employee.

Make sure to sign it and send it back to your line manager before moving on to the next step.

Step 2 - Disclosure and Barring Service (DBS check)

DBS video.mp4

We do a DBS check to help keep our students and staff safe. It shows whether someone has a criminal record or is barred from working with these groups, so we can make sure we’re hiring safely.

You won’t be able to start work until your DBS check is cleared, so it’s important to get it started as soon as possible.

This video will guide you through the process and help you complete the online form correctly.

www.civilandcorporate.co.uk/

Step 1 - Complete the online form

Step 2 - Provide the original documents for identification to your line manager

See our DBS page for the document options

Step 3 Wait for your DBS to process

Step 4 - When you receive the certificate, show it to your line manager.

Step 5 - Optional

Add your certificate to the Update Service

See our DBS page to find out more

Step 3 - Employee References

As part of our safer recruitment policy, we require two references for every employee. These should ideally come from previous employers, but if that isn’t possible, a personal reference may be accepted.

Click on the icon to provide the contact details for your references.

Step 4 - Safeguarding and Prevent Training

All CES staff are required to complete two online courses: the Accreditation UK Safeguarding course and the Government Prevent Awareness course. These courses help ensure everyone understands the guidelines, policies, and procedures needed to keep our students safe while they are in the UK and under our care.

The video below explains how to access the courses and download the certificates to upload to your file once you have completed the courses.

Safeguarding

Accreditation UK Safegaurding Courses

Prevent

Government Prevent Awareness Course

Step 5 - CES Policies

Companies need policies so everyone knows what’s expected and how things should work. They keep people safe, make sure things are fair, and help the business run smoothly.

Basically, policies stop confusion and make sure everyone’s on the same page.

All the CES policies can be found here: CES Policy Documents